Name the property and the authorized contact
Give the complete address and identify the building or unit affected. If you are a property manager, tenant, or co-owner, explain your role and who can authorize access and work. A roof problem may affect more than one space, so ask the owner or manager how observations from other occupants should be gathered.
Collect one clear account of the problem
Record the affected rooms, timing of leaks, and any known previous repairs. For an occupied rental or shared building, a few labeled photos can prevent confusion about which area needs attention. Keep observations factual; the roofer can investigate whether the visible symptoms have the same cause.
Keep different roof systems visible in the scope
A pitched main roof and a flatter addition may need separate specifications. Label those sections in photos or the planner and ask the contractor to explain the transition between them. If the project is phased, have the proposal identify the area included now and the condition or work that remains for later.
Plan around occupants and equipment
Mention access hours, pets, parking, shared paths, and spaces that must remain usable. Ask how notices, deliveries, debris, and temporary restrictions will be coordinated. Identify rooftop equipment and its maintenance contact so the roofing scope does not silently assume another trade’s work is included.
Know which documents you need back
Ask for a written scope that identifies the correct property and work areas, any assessment limitations, the schedule assumptions, and the person responsible for follow-up. The Los Angeles Building and Safety resource below can help start permit questions. Your Roof LA provides the introduction; the independent contractor quotes, contracts, and performs the agreed roofing work.